{"id":5549,"date":"2026-09-01T07:00:40","date_gmt":"2026-09-01T13:00:40","guid":{"rendered":"https:\/\/jeddywellness.com\/?p=5549"},"modified":"2026-09-01T18:50:06","modified_gmt":"2026-09-02T00:50:06","slug":"is-your-team-busy-or-too-busy-switching","status":"publish","type":"post","link":"https:\/\/jeddywellness.com\/blog\/is-your-team-busy-or-too-busy-switching\/","title":{"rendered":"Is Your Team Busy or Too Busy Switching?"},"content":{"rendered":"<p>September can make work feel like it goes from 0 to 100 overnight.<\/p>\n<p>Summer slows down. People return from vacation. New projects begin. Q4 deadlines get closer.<\/p>\n<p>Suddenly, your calendar is full.<\/p>\n<p>Teams notifications keep coming.<\/p>\n<p>And you&#8217;re working on five things at once.<\/p>\n<p><b>Being busy doesn&#8217;t always mean you are doing more work. Sometimes, you are just switching between more work.<\/b><\/p>\n<p><a href=\"https:\/\/www.microsoft.com\/en-us\/worklab\/work-trend-index\/breaking-down-infinite-workday\" target=\"_blank\" rel=\"noopener\">Microsoft&#8217;s Work Trend Index<\/a> describes today&#8217;s workday as increasingly fragmented.<\/p>\n<p>Employees face interruptions from meetings, emails and chats.<\/p>\n<p>In its 2025 data, Microsoft found that employees were interrupted about every two minutes during core work hours.<\/p>\n<p>That raises an important question for managers:<\/p>\n<p>How much of your team&#8217;s workload is work? And how much is switching between work?<\/p>\n<p>That&#8217;s where the research gets interesting.<\/p>\n<h3>Multitasking is not just one thing<\/h3>\n<p>A<a href=\"https:\/\/pmc.ncbi.nlm.nih.gov\/articles\/PMC11306086\/\" target=\"_blank\" rel=\"noopener\"> recent diary study l<\/a>ooked at how professional workers manage multiple tasks.<\/p>\n<p>The researchers identified three types:<\/p>\n<ul>\n<li><b>Switching &#8211; <\/b>Stopping one task to work on another.<\/li>\n<li><b>Interleaving &#8211; <\/b>Moving between tasks while keeping the first task in the background.<\/li>\n<li><b>Overlaying &#8211; <\/b>Doing two activities at the same time.<\/li>\n<\/ul>\n<p>\u00a0<\/p>\n<p>All three can fragment the workday.\u00a0The study found a link between fragmented work and flow.<\/p>\n<p>On more fragmented days, employees reported less flow and lower performance.<\/p>\n<h3>Why does flow matter?<br \/>\n<\/h3>\n<p><a href=\"https:\/\/pmc.ncbi.nlm.nih.gov\/articles\/PMC7983950\/\" target=\"_blank\" rel=\"noopener\">Flow<\/a> is a state of deep focus.<\/p>\n<p>You are fully engaged in what you&#8217;re doing.<\/p>\n<p>Frequent switching can make this harder.\u00a0Some switching is necessary.<\/p>\n<p>Many roles require people to respond to changing priorities.<\/p>\n<p><b>Ask yourself and your teams:<\/b>\u00a0<b>Are we creating more switching than the work requires?<\/b><\/p>\n<h2>What can managers and leaders do?<br \/>\n<\/h2>\n<p>Managers and leaders can create more opportunities for employees to focus on one thing at a time.<\/p>\n<p>You don&#8217;t need to eliminate meetings.<\/p>\n<p>You don&#8217;t need to redesign your team&#8217;s workflow.<\/p>\n<p>Start small. Create a short block of protected focus time.<\/p>\n<p>Use this simple four-step practice in a 10-minute team meeting.<\/p>\n<p><strong data-start=\"1214\" data-end=\"1238\">? Make it recurring &#8211; <\/strong>Add the Team Focus Check to your weekly team meeting in Microsoft Loop so the questions are already there when the meeting starts.<\/p>\n<p>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"418\" src=\"https:\/\/jeddywellness.com\/wp-content\/uploads\/2026\/09\/Sept-2026-2-1024x535.png\" alt=\"\" srcset=\"https:\/\/jeddywellness.com\/wp-content\/uploads\/2026\/09\/Sept-2026-2-1024x535.png 1024w, https:\/\/jeddywellness.com\/wp-content\/uploads\/2026\/09\/Sept-2026-2-300x157.png 300w, https:\/\/jeddywellness.com\/wp-content\/uploads\/2026\/09\/Sept-2026-2-768x401.png 768w, https:\/\/jeddywellness.com\/wp-content\/uploads\/2026\/09\/Sept-2026-2.png 1200w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/p>\n<h3>The Jeddy Wellness Team Focus Check<\/h3>\n<p><b>1. FOCUS <\/b><\/p>\n<p><b>What work needs uninterrupted attention this week?<\/b><\/p>\n<p>Name the task, project or priority.<\/p>\n<p><strong>2. FRAGMENTATION<\/strong><\/p>\n<p><b>What is most likely to pull us away from that work?<\/b><\/p>\n<p>Look for common sources of switching:<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Meetings<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Messages and notifications<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Competing priorities<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Last-minute requests<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Unclear priorities<\/li>\n<\/ul>\n<p><strong>3. PROTECT<\/strong><\/p>\n<p><b>When can we create a block of uninterrupted time?<\/b><\/p>\n<p>Choose a day and time.<\/p>\n<p>Then agree on one simple focus rule.<\/p>\n<p>For example:<\/p>\n<p><i>During this block, we will not schedule internal meetings.<\/i><\/p>\n<p><strong>4. CHECK<\/strong><\/p>\n<p>At your next team meeting, ask: <b>Did we get enough uninterrupted time to do the work well?<\/b><\/p>\n<p>Choose: Yes, Somewhat, No<\/p>\n<p>Then ask: <b>What should we change next time?<\/b><\/p>\n<h3>One More Workload Question for Q4<br \/>\n<\/h3>\n<p>We&#8217;ve previously looked at workload through three lenses:<\/p>\n<ul>\n<li><b>Prescribed:<\/b> What am I expected to do?<\/li>\n<li><b>Actual:<\/b> What am I actually doing?<\/li>\n<li><b>Perceived:<\/b> How demanding does the work feel?<\/li>\n<\/ul>\n<p>Now add a fourth question:<\/p>\n<p><b>How fragmented is the way we&#8217;re doing the work?<\/b><\/p>\n<p>Your team may not have more work. They may simply have more switching between work.<\/p>\n<p>And that can change how the workload feels. As Q4 gets busier, take a closer look at how your team is spending its attention.<\/p>\n<p>\t\t\t\t\t<a href=\"https:\/\/www.youtube.com\/watch?v=-rzYMBYQZ1o\"><br \/>\n\t\t\t\t<svg aria-hidden=\"true\" viewBox=\"0 0 576 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M336.2 64H47.8C21.4 64 0 85.4 0 111.8v288.4C0 426.6 21.4 448 47.8 448h288.4c26.4 0 47.8-21.4 47.8-47.8V111.8c0-26.4-21.4-47.8-47.8-47.8zm189.4 37.7L416 177.3v157.4l109.6 75.5c21.2 14.6 50.4-.3 50.4-25.8V127.5c0-25.4-29.1-40.4-50.4-25.8z\"><\/path><\/svg><br \/>\n\t\t\t\t\t\t\t\t\tWorkload<br \/>\n\t\t\t\t\t<\/a><\/p>\n<h3>Stop Scrolling, Keep Learning<\/h3>\n<ul>\n<li>Fall Burnout: Learn <a href=\"https:\/\/jeddywellness.com\/fall-into-dramma-this-september-because-rest-is-a-seasonal-must\/\" target=\"_blank\" rel=\"noopener\">DRAMMA<\/a> to rest and recover\u00a0<\/li>\n<li><a href=\"https:\/\/jeddywellness.com\/workload-overload-recovery-strategies-to-prevent-and-overcome-burnout\/\" target=\"_blank\" rel=\"noopener\">Workload: Three Types<\/a><\/li>\n<\/ul>\n<p><b>Written By<\/b>: <a href=\"https:\/\/www.linkedin.com\/in\/sumana-jeddy\/\">Sumana Jeddy<\/a>\u00a0 Published on 2026\/09\/01\u00a0<br \/>______________________________<wbr \/>______________________________<wbr \/>____________________<br \/><strong>Contact Jeddy Wellness<\/strong><br \/>We will respond to your email within 24 hours.\u00a0<\/p>\n<p>\t\t\t\t\t<a href=\"https:\/\/jeddywellness.com\/contact\/\"><br \/>\n\t\t\t\t\t\t\t\t\tContact Us<br \/>\n\t\t\t\t\t<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>September can make work feel like it goes from 0 to 100 overnight. Summer slows down. People return from vacation. New projects begin. Q4 deadlines get closer. Suddenly,\u2026<\/p>\n","protected":false},"author":242360110,"featured_media":5593,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1394,1376],"tags":[1469,1373,1452],"class_list":["post-5549","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-leadership","category-workplace-wellness","tag-culture","tag-leaders","tag-teams"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Is Your Team Busy or Too Busy Switching?<\/title>\n<meta name=\"description\" content=\"September can make work feel like it goes from 0 to 100 overnight.Summer slows down. People return from vacation. New projects begin. 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